SweetWARE
2821 A Chapman Street
Oakland, CA 94601
510-436-8600
510-436-8601 fax
email: support@sweetware.com
SmallPICS 2.0 Demo Information
Welcome to the SmallPICS 2.0 Demo. Please read these notes carefully.
The SmallPICS 2.0 Demo includes the SmallPICS Order Entry/Invoicing/Accounts Receivable module. The demo is a fully functional version of SmallPICS with the following limitations:
Customers Maximum of 5 customers can be entered. Customer names cannot be changed.
Order Entry Maximum of 10 orders can be entered. Order number cannot be changed.
A/R Maximum of 20 Accounts Receivable transactions can be entered.
Master Items List Maximum of 10 items can be entered. Item descriptions cannot be changed.
In addition the demo runs only in single user mode.
Client/Server
Architecture
SmallPICS 2.0 is designed as a client/server application. It can be run on a network or on a single machine. When run on a network, the server application runs on the server, and the client application runs on each workstation (you can also use the server machine as a workstation by running a client on the server machine). When run on a single machine, both the client and server run on the same machine.
The demo runs only in single machine mode.
System
Requirements
Windows: A 32-bit version of Windows including Windows 98, ME, 2000 and XP. (Windows 95 and Windows NT are not supported.)
Processor Speed: At least 800MHz on both the server and each client, or on the single machine. Faster is better.
RAM: At least 128MB of RAM on both the server and each client, or on the single machine. More is better.
Disk Space: If upgrading from SmallPICS 1.1, have at least 25% more free disk space than used by V1.1.
Video: Requires screen resolution of at least 800x600. 1024x768 or higher is recommended. You will not be able to see all of some windows at 640x480 resolution.
Network: For running on more than one machine, requires TCP/IP protocol installed. When running on a single machine no network is required.
Installation
Instructions:
First Time Installation:
To install SmallPICS 2.0 Demo:
If you have downloaded a copy of the SmallPICS 2.0 Demo, double click the SmDemoSetup.exe icon.
If you have a CD, insert the CD into your CD drive. Setup should start automatically.
If Setup does not start automatically, do the following:
1. Double click My Computer.
2. Double click the icon for your CD drive.
3. Double click smDemoSetup.exe.
Follow the instructions on screen. The demo only installs in the Single Machine configuration.
If you use SmallPICS 1.1, the demo will not upgrade your existing
data. However, the full version of SmallPICS
2.0 setup will offer to automatically
upgrade your old data.
The upgrade process does not change your V1.1 installation in any way.
Using
SmallPICS
2.0 with nutraCoster Professional
There is an incompatibility between the current versions of nutraCoster Professional and SmallPICS 2.0. The incompatibility can cause the nutrition labels in nutraCoster to fail, or it can cause the invoices, statements and labels in SmallPICS to fail.
The problem is due to the use of different versions of a file called MDRAW32P.OCX. nutraCoster uses version 2.0 of this file, while SmallPICS uses version 2.5. Unfortunately, both versions have the same file name. If you use the wrong version you will get the message “This program has preformed an illegal operation” and the program will terminate.
To facilitate using both programs on the same machine, we have provided 2 batch files called REGMD20.BAT and REGMD25.BAT. These files are located in the SMALL2 folder on your machine. To use nutraCoster Professional after using SmallPICS, double click the REGMD20.BAT file. To use SmallPICS after using nutraCoster Professional, double click the REGMD25.BAT file.
Using SmallPICS 2.0
SmallPICS 2.0 is a client server application. When it runs on a single machine, both the client and server modules are loaded. This means there are actually 2 different programs running. You can see an icon for the client program on the task bar. You can see an icon for the server program in the system tray (the area at the far right of the task bar).
When you start SmallPICS, you are actually starting the client application. In single machine mode, the client automatically loads the server when it starts. When the client logs off the server terminates.
You can examine the server status by right clicking the system tray icon and choosing SmallPICS Server Status. You can terminate the server by displaying the server status and then choosing Exit form the server menu, or by right clicking the system tray icon and choosing Close SmallPICS Server.
If you close the server while clients are connected, all clients will automatically close.
Some error conditions might cause the client to terminate abnormally. If you are using the single machine configuration the server may not shut down. You can manually terminate the server by right clicking the system tray icon and choosing Close SmallPICS Server.
The Client/Server Conversation window displays client requests and server responses. This information may be helpful in tracking down certain problems. You can show or hide the Client/Server Conversation from the Window menu or by right clicking the desktop.
It might happen that sometimes when you start SmallPICS 2.0 it does not connect to the server. If this happens, quit from SmallPICS 2.0 and start again. Please tell SweetWARE support if this happens.
It might also happen that sometimes the client will send a request to the server and the server will not respond. In this case the client will notify you that the server did not respond (by default this happens if the server does not respond within 10 seconds). You have the option of resending the request or closing the client.
General Information
If you prefer to navigate the menus with the keyboard rather than the mouse, you can enable the Desktop Menu. You can do so by using the Window menu, or by right-clicking the desktop. You can then use the keyboard to make menu choices.
You can position the Desktop Menu anywhere on the desktop. You can also dock it to any side of the screen.
Use Save Selections in any of the reports to create lists of customers, products, etc. Use Auto Select, Restore Selections to use a list.
There is no help in this release, and not all of the features are obvious. Right click in each window to see what options are available. Explore the menus so you are aware of all of the menu choices. Try the reports with different combinations of options.
If you have questions or need help, please take advantage of our unlimited telephone support. Please fell free to call SweetWARE with questions or suggestions.
Features not yet available in the demo
The core features of SmallPICS are all available. However, some of the less frequently used procedures are not yet complete, including a number of reports.
Customer Statements Open Item with How Paid statements are not yet available.
Sales Analysis Some of the Sales Analysis reports are not yet available. The Products Ordered Totals and the AR Transactions reports provide some similar information.
Help There is no user manual or online help currently available. Call SweetWARE technical support to ask questions.
Auto Select Only the Save Selections and Restore Selections features are available. There is no Custom Select in this release.
Route Accounting The Route Reconciliation report is not yet available.
Enhancement Requests
We are always open to suggestions for enhancements, improvements and new features. Please call or email SweetWARE support to do so.
SmallPICS 2.0 has an unconditional 45 day money back guarantee. It includes unlimited telephone support.
All prices are in US dollars. Prices are subject to change.
SmallPICS 2.0 $1999
SmallPICS 1.1 to 2.0 Upgrade $1099
Additional Users (per user) $399
Annual License Fee (each year after the first) $400
Annual License Fee – each additional user $25